MessageCentral is a new age, contact management assistant that uses the metaphor of the pink "While You Were Out" message pads. MessageCentral's makes message taking a breeze with intelligent look-up and intelligent recognition features. Although it has been designed to help keep track of your voice messages, combining MessageCentral with the power of your Newton instantly transforms telephone messages into Appointments, To Do's, Notes and New Contacts with a tap of your pen.
No more cryptic notes written on tiny scraps of paper (i.e. 6/30, Linda— 2:00). MessageCentral formats those Messages into useful documents that are always with you.
IMPORTANT: To get the most out of MessageCentral be sure to import from your computer or create as many name entries as you typically come into contact with. There are a number of software programs available to help accomplish this task.
**Be sure to Index the Names file (see faster searching p. 11) to dramatically reduce your search time.
Before you begin using MessageCentral you will first need to install the "package" onto a storage card or into your Newton's internal memory. It is necessary to have approximately 80K free in either case. The Newton Connection Kit or similar application is required. The following are the typical steps involved in downloading the package.
Table of Contents
.c1.Welcome to MessageCentral 1;
.c1.Installing MessageCentral 3;
.c1.Opening MessageCentral 3;
.c1.MessageCentral at a glance 4;
.c1.Recording Messages;
.c1. •with assistance 6;
.c1. •limited assistance 7;
.c1.Taking Action!;
.c1. •scheduling an appointment 9;
.c1. •creating a note 9;
.c1. •creating a To Do 9;
.c1. •adding a names entry 10;
.c1.Preferences;
.c1. •access button installation;
.c1. and dynamic Message fields 11;
.c1. •FASTER searching options 11;
.c1.Dynamic Message Scrolling 12;
.c1.Message Navigation 12;
.c1.Message Maintenance;
.c1. •deleting, printing, faxing;
.c1. and beaming 12;
.c1.Troubleshooting/Technical Support 13;
.c1.Order Form 14;
Installing MessageCentral
To install the software package, follow these steps:
1. Connect the appropriate cable between your computer and the communications port
on your Newton. For additional instructions consult the ReadMe file on the disk
or the manual that came with your Newton Connection Kit.
2. Insert the MessageCentral floppy disk into your computer.
3. On your computer, open the installing "program ".
4. Choose Install package from under the appropriate menu choice.
5. In the list that appears choose the file "MCentral.pkg".
6. If you wish to install MessageCentral on a storage card make sure that it is
inserted and the "Store New Items on Card" option is checked in the Card slip
that appears when it is inserted.
7. On your Newton tap on the "Extras Drawer".
8. In the "Extras Drawer" tap on the Connection icon.
9. In the slip that appears next, choose the appropriate
connection type.
10. When you're ready, tap on the Connect button.
Opening MessageCentral
To open MessageCentral on your Newton, follow these steps:
1. Tap on the "Extras Drawer".
2. Tap on the M.Central icon.
Helpful Hint:
To open MessageCentral faster, eliminating the need to open the "Extras Drawer" every time, install an "Access" button on the Notes screen. To install this button, follow these steps:
1. Open MessageCentral (see above).
2. Tap on MessageCentral's Action button.
3. Choose Set Preferences from the Pop-up Menu.
4. Check in the Display Access Button, button on the
Preferences slip.
5. Now you are able to open MessageCentral from the Notes view.
MessageCentral at a Glance
Message Recipient Field: This field stores the name of the Message Recipient. The default value is the name stored in your Newton's Personal Prefs settings. To change this name simply scrub it out -- draw a zig-zag over it and enter a new one.
Date Field: This field stores the Date in which certain Actions (i.e., Calendar, To do's) will take place. The default value is the current date when you tap MessageCentral's New button. To change this field use the Date Picker button.
Time Field: This field stores the Time in which certain Actions (i.e., Calendar, To do's) will take place. The default value is the current time when you tap MessageCentral's New button. To change this field use the Date Picker button.
Date Picker: Tap to assist you in changing information stored in the Date Field.
Time Picker: Tap to assist you in changing information stored in the Time Field.
Contact Name Field: This field stores the Name of the person leaving the Message.
Contact Name Picker: Tap to perform two of MessageCentral's assist functions:
1) Tap to look for a Contact's Name in your Names Drawer, after you have entered their name (i.e. Rob or Robert). A list will be presented of all the contacts with the name you entered. When using this option only the phone number from the previous Message will be shown. Choose the appropriate name and all the pertinent information is entered for you!
2) Tap when there is NO Name entered in the "Contact Name Field", and the Names of the first 25 contacts currently entered
in MessageCentral will be displayed in a list for you to choose
from. This is especially useful when you are playing "telephone
tag" with someone.
Company Name Field: Enter the Company Name of the Contact you would like to record information on.
Phone Number: This field stores the Phone Number of the person leaving the Message. This field assists you by ONLY recognizing numbers.
Phone Picker: Tap to display a list of the current contact's phone numbers (i.e. Work, Home, Fax, Beeper) stored in the Names Drawer.
Message buttons: Check the appropriate action(s) you need to perform on the current contact.
Dynamic Message Field #1: This is the first of two customizable Message buttons. (See the Preferences section on how to customize your Dynamic Messages.) This is a SCROLLING Field.
Dynamic Message Field #2: This is the first of two customizable Message buttons. (See the Preferences section on how to customize your Dynamic Messages.) This is a SCROLLING Field.
.
Notes Field: This field stores any additional comments regarding the current Contact.
Notes Field Keyboard: Tap on this button to display the Newton's keyboard for entering information in the Notes Field.
New Message button: Tap on this button to create a new Message.
Navigation arrows: Tap to scroll through saved Messages or to page through the overview.
Overview button: Tap to display an overview of all you
stored Messages.
Action button: Tap on this button to display a list of Actions that include Copy to To Do, Copy to Calendar, Copy to Notes, Copy to Names, Delete, Duplicate, Print, Fax, Beam and Set Preferences.
Close Box: Tap on this button to quit and close MessageCentral.
Recording Messages (with Assistance)
You can create a new Message, using MessageCentral's built-in assistant, by simply following these steps:
1. Once MessageCentral is open, tap on the New button. The current Time, Date
and the Name in your Newton Personal Prefs is automatically entered for you.
2. Enter the first name of the new contact's information (i.e. Linda).
3. Tap on the Name picker and MessageCentral will search your "Names Drawer"
and present a list containing all the "Linda's" in that Drawer. Simply tap on the
appropriate Name and the Company Name and Phone Numbers are automatically
entered for you!
4. Check all the applicable boxes in the Message area for this contact (see
Preferences to learn how to change the last two Dynamic Messages).
5. MessageCentral automatically saves the contact information for
you. To enter a new Message repeat steps (1-4).
Helpful Hints:
If the contact's first name is not found in the "Names Drawer", tap away from the list to close the slip and enter the contacts additional information. MessageCentral can assist you in adding this new contact's information to the "Names Drawer" for later use (see Adding a New Names Entry for more information).
Note: The first phone number stored in your contacts list of phone numbers is displayed. To change the displayed number, tap on the Phone picker and select the appropriate number.
Recording Messages
(limited Assistance)
You can create a new Message, using a limited amount of MessageCentral's built-in assistance, by simply following these steps:
1. Once MessageCentral is open, tap on the New button. The current Time,
Date and the Name stored in your Newton Preferences is automatically entered for
you.
2. Enter the contacts information. Write the contact's name in the "Name" field,
Company Name in the "Of" field and Phone Number in the "Number" field.
3. Check all the boxes that apply in the Message area that are applicable for this
contact (see Setting Preferences to learn how to change two of the Messages).
4. MessageCentral automatically saves the contact information within program
for you. To enter a new Message repeat steps (1-3).
Helpful Hints:
MessageCentral will only recognize Names and Company Names that are in your Newton's dictionary. If you know
a name is not going to be in the Newton's dictionary (i.e. Bertino or Mundo) then save yourself somfirst tapping twice in the field to display the Newton Keyboard. Now you can tap in the new information. You may also try "letter-by-letter" recognition. ognition.
Taking Action!
One of MessageCentral's most powerful feature is its ability to, at anytime, take a Message's information and transform it into an action item. These actions include Schedule an Appointment, Create a new To-do, create a new Note and Add to Names.
To add a new Names Drawer entry, follow these steps:
1. Enter a new Message or select the correct contact using the Message Navigation Keys.
2. Tap on the "Action" button.
3. Select Copy to Names.
Helpful Hints:
Be sure to add ALL names not contained in the "Names Drawer" as it will only add to the ease of using MessageCentral. Adding new names can save you a lot of data entry later on. More importantly you will always
have their name and phone number available.
MessageCentral will only add the "First Name", "Last Name", "Company Name" and "Phone Number". You will have to open the "Names Drawer" to enter additional information on the contact (consult your MessagePad Handbook for more information).
Scheduling an Appointment
To Schedule an Appointment, follow these steps:
1. Enter a new Message or select a saved Message using the Navigation Keys (Please see Message Navigation for more information).
2. Tap on the "Date Picker" to display the calendar slip. Tap on the meeting Date.
Tap on the close box when done.
3. Tap on the "Time Picker" to display the time slip. Tap on the inner circle to set
the hour and the outer circle to set the minutes. Tap on the "Set" button when you
have configured the meeting start time.
4. Tap on the "Action" button.
5. Select Copy to Calendar.
IMPORTANT:
Remember you only wrote the word "Linda" to get all this valuable information. The rest was entered for you using MessageCentral's
built-in assistance!
Creating a Note
To create a new Note, with a searchable header, follow these steps:
1. Enter a new Message or select a saved Message using the Message Navigation Keys.
2. Tap on the "Action" button.
3. Select Copy to Notes.
4. Based on our sample Message, MessageCentral will create a Notes entry that
looks like this:
Helpful Hints:
MessageCentral will use the current Date and Time when you select the Copy to Notes option from the "Action" button.
Now that the header information is in recognizable text, you are able to use Newton's digital ink to take notes rapidly. More importantly you are able to find these notes later, using the "Find Drawer" (see your MessagePad Handbook).
Creating a To Do
To create a To Do, Follow these steps:
1. Enter a new Message or choose a saved Message using the navigation keys.
2. (Optional) Tap on the "Date Picker" to display the calendar slip. Tap on the To Do
date. Tap on the close box when done.
3. Tap on the "Action" button.
4. Select Copy to To Do.
Helpful Hint:
MessageCentral will use the Date and Time entered in the current Message when you select the "Copy to To Do" option in the "Action" button. This can be very helpful when scheduling future To Do's.
Adding a New Names Entry
To add a new Names Drawer entry, follow these steps:
1. Enter a new Message or select the correct contact using the Message Navigation Keys.
2. Tap on the "Action" button.
3. Select Copy to Names.
Helpful Hints:
Be sure to add ALL names not contained in the "Names Drawer" as it will only add to the ease of using MessageCentral. Adding new names can save you a lot of data entry later on. More importantly you will always
have their name and phone number available.
MessageCentral will only add the "First Name", "Last Name", "Company Name" and "Phone Number". You will have to open the "Names Drawer" to enter additional information on the contact (consult your MessagePad Handbook for more information).
Preferences
(access button, dynamic messages, fast searches)
The Preferences section allows you to configure three options:
1) The installation of a button in the Main view to allow for quick access to MessageCentral .
To Install/De-Install the "Notes" view button, follow these steps:
1. Check in the Display Access button box to install the Access button. Un-check it t
o remove the Access button from the Notes view.
Dynamic Message Maintenance
To add to the SCROLLING Dynamic Messages field, follow these steps:
1. Enter a new dynamic Message on the line provided, next to the Add to List
button.
2. Tap on the Add to List button.
To Delete a scrolling dynamic Message field, follow these steps:
1. Tap to highlight the Message you wish to delete, from the scrolling Message List.
2. Tap on the Remove button.
Searching Options (FASTER Searching)
MessageCentral provides you with two options to search for names using the Name Picker.
1. If the search box is not checked (default), MessageCentral will
search through all of the information (Last Name, Title, Address,
Company, Title ...) contained in the Names Drawer to find a
match of the information entered in the Name field.
2. Check in the Indexed First Name Find (Faster Search) box to
create a First Names index and perform FAST names look-up on
ONLY the First name in the Names Drawer.
Note: The default method of searching requires at least two characters in the field in order to be a valid search field. For example, if you have a person who's first name in your Names Drawer is "J" it should read "J.".
Scrolling Dynamic Messages
It may not be apparent from the window that is displayed after tapping on one of the Dynamic Message pickers, that they ARE scrolling fields, but they are. We have implemented them this way in order to increase the speed at which you are able to access them. To scroll through the Dynamic Messages, Follow these steps:
1. Tap on either of the two Dynamic Message pickers.
2. Use your pen to scroll through the list. Tap and hold the pen at
the bottom of the list to view the newest entries. Tap and hold
the pen at the top of the list to view or scroll forward through
earlier entries.
Message Navigation
MessageCentral has extensive built-in navigation system, simply tap the appropriate button.
Viewing Next and Previous Messages
To scroll through your saved Messages in MessageCentral, use your Newton's Arrows. To view the next Message tap on the "Scroll Up" arrow to view the Previous Message tap on the "Scroll Down" arrow.
Viewing an Overview of Messages
To see an Overview of all your Messages tap on the "Overview" button and use the up and down arrows to scroll through the list.
To go to a particular Message just tap on it's entry in the "Overview" slip.
Message Maintenance
(deleting, printing, faxing and beaming)
To delete, print, fax or beam a Message(s), tap the "Action" button, then tap on the appropriate command.
Deleting and Beaming
MessageCentral will Delete or Beam only the current Message (i.e. the Message that is displayed on your screen). When beaming a Message from one Newton to another, the receiving Newton must also have their own copy of MessageCentral to view the Message. MessageCentral however, does not have to be open while receiving a beam.
Printing and Faxing
Message Central will "Print" or "Fax" all of your Messages. Please see your MessagePad Handbook or your modems manual if you are having problems.
Troubleshooting/Technical Support
If MessageCentral is not responding properly it may be necessary to restart/reset your Newton. To reset your Newton follow these steps:
1. Close MessageCentral.
2. Remove the battery compartment door from the
back of your Newton.
3. Use your stylus to press the reset button.
If you are experiencing technical problems that can not be solved with troubleshooting section, please call 1-214-634-4662 and leave a detailed Message.
Ask for MessageCentral at your local Newton retailer or Call or Fax this information to receive the full MessageCentral package and a gift from Mundo Software!
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